Vision Payroll

The Department of Revenue has made the new 2022 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2022. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form became available beginning November 15 and must be completed by December 15. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Summary tab scroll down to Withholding Tax, and select the “File a Health Insurance Responsibility Disclosure” hyperlink. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2022 HIRD Paper Form. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2022 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2022 HIRD Paper Form.

For more information about the 2022 HIRD form reporting requirements, please contact us at (978)840-1635.

The Department of Revenue has made the new 2021 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2021. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form became available beginning November 15 and must be completed by December 15. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Summary tab scroll down to Withholding Tax, and select the “File a Health Insurance Responsibility Disclosure” hyperlink. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2021 HIRD Paper Form. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2021 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2021 HIRD Paper Form.

For more information about the 2021 HIRD form reporting requirements, please contact us at (978)840-1635.

The Department of Revenue has made the new 2020 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2020. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form became available beginning November 15 and must be completed by December 15. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure (HIRD)” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2020 HIRD Paper Form. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2020 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2020 HIRD Paper Form.

For more information about the 2020 HIRD form reporting requirements, please contact us at (978)840-1635.

The Department of Revenue has made the new 2019 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2019. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form became available beginning November 15 and must be completed by December 15. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure (HIRD)” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2019 HIRD Paper Form. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2019 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2019 HIRD Paper Form.

For more information about the 2019 HIRD form reporting requirements, please contact us at (978)840-1635.

The Department of Revenue will soon release the 2019 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a state reporting requirement for Massachusetts Employers in 2019. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 15, 2019 and must be completed by December 15, 2019. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2019 HIRD Paper Form. THIS FORM WILL BE AVAILABLE ON OR AFTER NOVEMBER 15.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

The Department of Revenue has made the new 2018 Health Insurance Responsibility Disclosure (HIRD) form available to taxpayers through the MassTaxConnect (MTC) web portal.

What is the HIRD Form?

The HIRD form is a new state reporting requirement for Massachusetts Employers in 2018. The HIRD form collects employer level information about your employer sponsored insurance (ESI). The HIRD reporting is administered by MassHealth and the Massachusetts Department of Revenue (DOR) through the MTC web portal. The HIRD form will assist MassHealth in identifying members with access to an ESI who may be eligible for the MassHealth Premium Assistance Program.

Who is required to complete the HIRD Form?

State law requires every employer in Massachusetts with six or more employees to submit the HIRD form annually. If you are an employer who currently has or had six or more employees in any of the past 12 months, you are required to complete the form.

When will the form be due?

The form will be available beginning November 1 and must be completed by November 30. The form must be filed electronically through your MTC account and the state will not accept paper forms.

How do I submit the HIRD form?

The HIRD reporting is administered by the DOR through the MTC web portal. The MTC is where employer-taxpayers file returns, forms, and make tax payments. To file your HIRD form, login to your MTC withholding account, on the Accounts tab choose Withholding Tax, and select the “File health insurance responsibility disclosure” hyperlink under the “I Want To” column. If you do not have an MTC account, or if you forgot your password or username, you may follow the instructions provided on the MTC web page or contact the DOR at (617)466-3940.

Can Vision Payroll help me with this filing?

The HIRD Form contains very specific information regarding your employer sponsored health insurance plan including eligibility criteria, employment categories, enrollment periods, and plan year dates. Unfortunately, Vision Payroll does not have access to the required benefit information. Furthermore, as we are a bulk filer of Massachusetts taxes, we do not have access to individual MTC login information. For help with your login credentials, please call the DOR at (617)466-3940.

If you do need assistance with the electronic filing of the form we are offering two options to our clients:

1. If you are required to file the HIRD Form (any employer with more than 6 employees at any time over the past 12 months) but do not offer an employer sponsored plan, we will file the form electronically on your behalf. Please complete all of Part 1 and Part 2, Question 1 of the 2018 HIRD Paper Form. Sign and date the form.
2. If you are required to file the HIRD Form and do offer an employer sponsored plan, Vision Payroll will file the electronic version of the form with all the relevant information about your employer sponsored health plans that you provide to us on the 2018 HIRD Paper Form.

Please note: the state will not accept a paper copy of this form.

The fee schedule to have Vision Payroll file on your behalf is on the 2018 HIRD Paper Form.

For more information about the new HIRD form reporting requirements, please contact us at (978)840-1635.

In Technical Information Release 11-2, the Massachusetts Department of Revenue (DOR) announced higher interest rates on overpayments and underpayments of tax.

Interest Rates Had Decreased for First Quarter

For all of 2010, interest rates on overpayments had been 3%, simple interest. In addition, for all of 2010, interest rates on underpayments had been 5%, compounded daily. These rates had decreased to 2%, simple interest and 4%, compounded daily, respectively, effective January 1, 2011.

Second Quarter Interest Rates Revert to 2010 Levels

Effective April 1, 2011, interest rates will revert to the 2010 rates of 3%, simple interest for overpayments and 5%, compounded daily on underpayments.

Contact Vision Payroll Today

Contact Vision Payroll for more information on interest rates on overpayments and underpayments of tax in Massachusetts.

This week’s question comes from Anne, a company president. We just received a Notice of Change in Filing Frequency from the Massachusetts Department of Revenue (DOR). What is a Notice of Change in Filing Frequency? Answer: In Massachusetts, employers are required to deposit payroll taxes on one of four filing frequencies:

• Depository
• Monthly
• Quarterly
• Annual

Frequencies Are Based upon Taxes Paid

These frequencies are based upon the amount of tax paid in a twelve-month period. For payroll taxes, the amounts are as follows:

• Depository is greater than $25,000
• Monthly is between $1,200 and $25,000
• Quarterly is between $100 and $2,500
• Annual is less than $100

Consequently, when the amount an employer is expected to pay passes one of the thresholds, the DOR will change the filing frequency.

DOR Mails Notices to Affected Employers

Each year, the DOR mails notices to employers whose frequency will change for the next calendar year. This notice is called a Notice of Change in Filing Frequency.

Forward Notices to Vision Payroll

Although Vision Payroll will review each client’s filing frequency in January, employers who receive a notice can send a copy to Vision Payroll if they wish to have their filing status change on file.

On June 6, 2010, overheated computer equipment activated a sprinkler system that flooded four floors in the Georgia Department of Revenue (DOR) headquarters. As a result, the online system was disabled and ground floor customer service was shut down. According to Commissioner Bart L. Graham:

We’ve started the backup generator that was installed last year in anticipation of an unanticipated event such as this. The reason we started it today was due to the need to remediate water from the building first. We intend to keep the public fully updated as we gradually restore operations. Our expectation is that normal service to our customers will be restored gradually. DOR headquarters staff is available to receive and process applications for liquor licenses, process tax payments from walk-in customers, and expedite all inquiries in a timely manner. We appreciate the public’s patience and understanding as we attempt to restore normal computer functionality over the next few days.

The DOR also stated that, “Tax payments for online e-file/e-pay can be mailed to the [DOR] or delivered to any DOR Regional Office. Taxpayers who make a diligent effort to pay timely will not be assessed a penalty.”

Contact Vision Payroll if you need further information.

Florida Governor Charlie Crist has signed a bill to delay the increase in the unemployment wage base until 2012. Originally, the wage base was to increase from $7,000 to $8,500 in 2010. The new law also adjusts tax rate calculations through 2011 and provides for quarterly installment payments. Contact Vision Payroll if you have any questions on Florida unemployment taxable wage base or visit our Unemployment Taxable Wage Base page.