Vision Payroll

The Internal Revenue Service (IRS) has released Form W-11, Hiring Incentives to Restore Employment (HIRE) Act Employee Affidavit. Employers can use Form W-11 to confirm that an employee is a qualified employee under the HIRE Act. Alternatively, they can use another similar statement if it contains the same information and the employee signs it under penalties of perjury.

Only employees who meet all the requirements of a qualified employee may complete this affidavit or similar statement. You cannot claim the HIRE Act benefits, including the payroll tax exemption or the new hire retention credit, unless the employee completes and signs this affidavit or similar statement under penalties of perjury and is otherwise a qualified employee.

A “qualified employee” is an employee who:

• Begins employment with you after February 3, 2010, and before January 1, 2011;
• Certifies by signed affidavit, or similar statement under penalties of perjury, that he or she has not been employed for more than 40 hours during the 60-day period ending on the date the employee begins employment with you;
• Is not employed by you to replace another employee unless the other employee separated from employment voluntarily or for cause (including downsizing); and
• Is not related to you. An employee is related to you if he or she is your child or a descendent of your child, your sibling or stepsibling, your parent or an ancestor of your parent, your stepparent, your niece or nephew, your aunt or uncle, or your in-law. An employee also is related to you if he or she is related to anyone who owns more than 50% of your outstanding stock or capital and profits interest or is your dependent or a dependent of anyone who owns more than 50% of your outstanding stock or capital and profits interest.

Contact Vision Payroll if you have further questions on the HIRE Act. If you prefer, you can attend one of our upcoming seminars that will cover what you need to know about the HIRE Act.

This New Year’s you may have resolved to lose more weight, spend more time with family, or be nicer to your payroll service. Hopefully, you haven’t broken all those resolutions yet. It’s not too late to make some work-related resolutions you can stick to. High on that list should be getting up-to-date on the top 2009 employment law topics.

One important change is the ADA (Americans with Disabilities Act) Amendments Act of 2008 or ADAAA. Effective January 1, 2009, this law change redefines who is considered disabled.

Later this month, the new federal Family and Medical Leave Act (FMLA) regulations take effect. These regulations provide clarity on several long-standing, challenging regulations and implement new FMLA leave available to military family members.

In line with the 2009 changes, be sure you’ve implemented the changes required by the National Defense Authorization Act of 2008 or NDAA. Highlights include changes to Leave Duration, Multiple Leaves, Qualifying Exigencies, and Qualified Employees.

To learn more, sign into MyHRSupportCenter and read this month’s featured article. If you’re not yet signed up or would like a free trial of MyHRSupportCenter, contact Vision Payroll today.