Vision Payroll

The Internal Revenue Service (IRS) has released the 2011 Form W-4, Employee’s Withholding Allowance Certificate. Form W-4 is used by employers to calculate the amount of federal tax to be withheld from an employee’s paycheck.

Employees Claiming Exempt Status Must File a New Form W-4

Employees who have provided a Form W-4 claiming exemption from federal income tax withholding must file a new 2011 Form W-4 by February 16, 2011 in order to continue their exemption from federal income tax withholding. Employers must start withholding on February 16, 2011 if employees have not provided a 2011 Form W-4 claiming exemption.

Employees Changing from Exempt to Non-Exempt Should Also File Form W-4

Even employees who are no longer claiming exemption should file a 2011 Form W-4 so that employers may calculate the proper amount of withholding. If an employee has not provided a 2011 Form W-4 by February 16, 2011, the employer should withhold based on a previously filed Form W-4 not claiming exemption, if available or using single, zero allowances, if not.

Spanish Language Form Is not Yet Available

Spanish-speaking employees may complete Formulario W-4(SP), Certificado de Exención de la Retención del Empleado. This form is generally released in April of the applicable year. Further information will be available when the form is released.

Pre-Printed Forms W-4 Are Available from Vision Payroll

Upon request, Vision Payroll can provide employers with pre-printed 2011 Forms W-4 for all active employees. Vision Payroll will not automatically change any employee’s claimed withholding allowances. Employers should update the allowances claimed by logging in to their company file or providing Vision Payroll with the updated information.

Employees who have provided a Form W-4, Employee’s Withholding Allowance Certificate claiming exemption from federal income tax withholding must file a new 2010 Form W-4 by February 16, 2010 in order to continue their exemption from federal income tax withholding. Employers must start withholding on February 16, 2010 if employees have not provided a 2010 Form W-4 claiming exemption. Even employees who are no longer claiming exemption should file a 2010 Form W-4 so that employers may calculate the proper amount of withholding. If an employee has not provided a 2010 Form W-4 by February 16, 2010, the employer should withhold based on a previously filed Form W-4 not claiming exemption, if available or using single, zero allowances, if not. Spanish-speaking employees may complete Formulario W-4(SP), Certificado de Exención de la Retención del Empleado. Upon request, Vision Payroll can provide employers with pre-printed 2010 Forms W-4 for all active employees. Vision Payroll will not automatically change any employee’s claimed withholding allowances. Employers should update the allowances claimed by logging in to their company file or providing Vision Payroll with the updated information.