{"id":4198,"date":"2010-10-20T17:25:45","date_gmt":"2010-10-20T21:25:45","guid":{"rendered":"https:\/\/old.visionpayroll.com\/kb\/?p=4198"},"modified":"2010-10-20T17:25:45","modified_gmt":"2010-10-20T21:25:45","slug":"tip-of-the-week-certain-puerto-rico-birth-certificates-no-longer-valid-for-form-i-9-purposes","status":"publish","type":"post","link":"https:\/\/old.visionpayroll.com\/kb\/2010\/10\/tip-of-the-week-certain-puerto-rico-birth-certificates-no-longer-valid-for-form-i-9-purposes\/","title":{"rendered":"Tip of the Week: Certain Puerto Rico Birth Certificates No Longer Valid for Form I-9 Purposes"},"content":{"rendered":"<div class=\"img alignright size-medium wp-image-4200\" style=\"width:199px;\">\r\n\t<a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/10\/gov_lgf.jpg\"><img src=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/10\/gov_lgf-199x300.jpg\" alt=\"Puerto Rico Governor Luis G. Fortu\u00f1o\" width=\"199\" height=\"300\" \/><\/a>\r\n\t<div>Puerto Rico Governor Luis G. Fortu\u00f1o<\/div>\r\n<\/div>On July 1, 2010, the Vital Statistics Office of the Commonwealth of Puerto Rico began issuing new, more secure certified copies of birth certificates to US citizens born in Puerto Rico because of a new Puerto Rico birth certificate law.<\/p>\n<p><strong>As of September 30, 2010, Certified Copies of Puerto Rico Birth Certificates Issued Before July 1, 2010, Will Now Be Valid Through October 30, 2010. The Dates Below Reflect this Extension.<\/strong><\/p>\n<p>After October 30, 2010, all certified copies of birth certificates issued prior to July 1, 2010, will become invalid. This new law does not affect the US citizenship status of individuals born in Puerto Rico. It only affects the validity of certified copies of Puerto Rico birth certificates.<\/p>\n<p><strong>How Will this Law Impact the Employment Eligibility Verification (Form I-9) Process?<\/strong><\/p>\n<p><strong>New Employees<\/strong><\/p>\n<ul>\n<li>All certified copies of Puerto Rico birth certificates are acceptable for <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> purposes through October 30, 2010.<\/li>\n<li>Beginning October 31, 2010, only certified copies of Puerto Rico birth certificates issued on or after July 1, 2010, are acceptable for <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> purposes.<\/li>\n<li>Beginning October 31, 2010, if an employee presents for List C a birth certificate issued by the Vital Statistics Office of the Commonwealth of Puerto Rico, the employer must look at the date the certified copy of the birth certificate was issued to ensure that it is still valid.<\/li>\n<\/ul>\n<p><strong>Existing Employees<\/strong><\/p>\n<p>Employers must not re-verify the employment eligibility of existing employees who presented a certified copy of a Puerto Rico birth certificate for <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> purposes and whose employment eligibility was verified on <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> prior to October 31, 2010.\u00a0<\/p>\n<p><strong>Federal Contractors<\/strong><\/p>\n<p>Employers awarded a federal contract that contains the Federal Acquisition Regulation (FAR) E-Verify clause have special <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> rules for the verification of existing employees.\u00a0<\/p>\n<p><strong>If completing new Forms I-9 for existing employees,<\/strong> certified copies of Puerto Rico birth certificates are acceptable as a List C document under the following circumstances:<\/p>\n<ul>\n<li>Prior to October 31, 2010, all certified copies of Puerto Rico birth certificates are acceptable for <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> purposes.<\/li>\n<li>Beginning October 31, 2010, only certified copies of Puerto Rico birth certificates issued on or after July 1, 2010, are acceptable for <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> purposes.\u00a0<\/li>\n<\/ul>\n<p><strong>If updating existing <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Forms I-9<\/a>,<\/strong> an employer must not ask an employee to present a new certified copy of a Puerto Rico birth certificate if the employee presented a certified copy of a birth certificate issued in Puerto Rico before July 1, 2010 that was valid and acceptable for the <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> at the time it was presented.<\/p>\n<p>See the E-Verify <em>Supplemental Guide for Federal Contractors<\/em> for more information on E-Verify and FAR requirements.<\/p>\n<p><strong>How Will this Law Affect the Retention of Documents with Form I-9?<\/strong><\/p>\n<p>Existing federal law governing the <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> process prohibits employers from keeping original certified copies of birth certificates, including those issued in Puerto Rico, but allows employers to keep photocopies of these documents. Employers who choose to make photocopies of documents their employees present when completing <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a> must do so for all employees, regardless of national origin or citizenship status.<\/p>\n<p>For more information about <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a>, visit <a href=\"http:\/\/www.uscis.gov\/\" target=\"_blank\">http:\/\/www.uscis.gov\/<\/a>. More information about birth certificates issued in Puerto Rico can be found at <a href=\"http:\/\/www.prfaa.com\/birthcertificates\" target=\"_blank\">www.prfaa.com\/birthcertificates<\/a> and <a href=\"http:\/\/www.prfaa.com\/certificadosdenacimiento\" target=\"_blank\">www.prfaa.com\/certificadosdenacimiento<\/a>.<\/p>\n<p>Contact <a href=\"mailto:info@visionpayroll.com\" target=\"_blank\">Vision Payroll<\/a> if you have further questions on the changes to <a href=\"https:\/\/old.visionpayroll.com\/kb\/wp-content\/uploads\/2010\/02\/i-9.pdf\" target=\"_blank\">Form I-9<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Puerto Rico Governor Luis G. Fortu\u00f1o On July 1, 2010, the Vital Statistics Office of the Commonwealth of Puerto Rico began issuing new, more secure certified copies of birth certificates to US citizens born in Puerto Rico because of a new Puerto Rico birth certificate law. As of September 30, 2010, Certified Copies of Puerto [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[4],"tags":[1024,1387,1386,675,110,28],"_links":{"self":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts\/4198"}],"collection":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/comments?post=4198"}],"version-history":[{"count":4,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts\/4198\/revisions"}],"predecessor-version":[{"id":4252,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts\/4198\/revisions\/4252"}],"wp:attachment":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/media?parent=4198"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/categories?post=4198"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/tags?post=4198"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}