{"id":335,"date":"2009-02-11T11:29:52","date_gmt":"2009-02-11T16:29:52","guid":{"rendered":"https:\/\/old.visionpayroll.com\/kb\/?p=335"},"modified":"2009-02-14T11:33:12","modified_gmt":"2009-02-14T16:33:12","slug":"tip-of-the-week-file-form-w-3-correctly","status":"publish","type":"post","link":"https:\/\/old.visionpayroll.com\/kb\/2009\/02\/tip-of-the-week-file-form-w-3-correctly\/","title":{"rendered":"Tip of the Week: File Form W-3 Correctly"},"content":{"rendered":"

Employers must file the 2008 Form W-3, Transmittal of Wage and Tax Statements<\/a>, on or before March 2, 2009 if filing by paper or March 31, 2009 if filing by an approved electronic means.<\/span><\/p>\n

Employers should check only one box in section b, Kind of Payer. The only exception is for Third-party sick pay, which should be checked along with one other box if third-party sick pay is reported on the Form W-3<\/a>.<\/span><\/p>\n

Box c should include only the total number of valid Forms W-2<\/a> filed, not including voids.<\/span><\/p>\n

Box h should contain other EINs (employer identification numbers) used on Form 941<\/a>, Form 943<\/a>, Form 944<\/a>, or Form CT-1<\/a> during the year. An example is a prior owner for whom the filer is a successor.<\/span><\/p>\n

Boxes<\/span> 1<\/span> through 11 should contain a simple arithmetic sum of all the Forms W-2<\/a> filed with this Form W-3<\/a> for the respective box.<\/span><\/p>\n

Box<\/span> 12<\/span> should also contain a sum of all the Forms W-2<\/a> filed with this Form W-3<\/a>, but should be totaled irrespective of and without reference to any code.<\/span><\/p>\n

Box<\/span> 14<\/span> should contain the \u201cfederal income tax withheld on third-party payments of sick pay\u201d even though the amount was already reported in box 2.<\/span><\/p>\n

Box<\/span> 15<\/span> should contain the two-character abbreviation for the state being reported, but if more than one state is reported, only an X should be entered. Likewise, boxes 16-19 should include the total for all such boxes, regardless of how many are reported.<\/span><\/p>\n

Employers should reconcile Forms W-3<\/a> not only to the individual Forms W-2<\/a>, but also to the sum of Forms 941<\/a>, Forms 943<\/a>, Forms 944<\/a>, or Forms CT-1<\/a> filed for the year.<\/span><\/p>\n

Vision Payroll<\/a> files Forms W-3<\/a> for all clients electronically with the Social Security Administration<\/a>. Contact Vision Payroll<\/a> if you have any questions on Form W-3<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Employers must file the 2008 Form W-3, Transmittal of Wage and Tax Statements, on or before March 2, 2009 if filing by paper or March 31, 2009 if filing by an approved electronic means. Employers should check only one box in section b, Kind of Payer. The only exception is for Third-party sick pay, which […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[4],"tags":[17,528,621,620,623,224,770,404,28,771],"_links":{"self":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts\/335"}],"collection":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/comments?post=335"}],"version-history":[{"count":0,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/posts\/335\/revisions"}],"wp:attachment":[{"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/media?parent=335"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/categories?post=335"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/old.visionpayroll.com\/kb\/wp-json\/wp\/v2\/tags?post=335"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}